Paternity Leave Letter Format, Paternity Leave Application Format

A Paternity Leave letter should be respectful, complete, and clear. As you consult the Paternity Leave letter samples 2023, keep these key points in mind.


Paternity Leave Letter Format
Paternity Leave Letter Format

Paternity Leave Letter Format: A Paternity Leave letter should be respectful, complete, and clear. As you consult the Paternity Leave letter samples, keep these key points in mind. Paternity Leave Format, Paternity LeaveApplication Format, Paternity Leave Application in Docx.

How to Write a Paternity Leave latter?

Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidently

Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.

Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank.


Content in this Article

Double check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

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How to Format a Paternity Leave Letter?

  • First will be the introductory paragraph, where you will introduce yourself and in a polite way you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Paternity Leave application.
  • Next, will be the body of a letter in which you can include the reason for Paternity Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and a polite way.

Your Paternity Leave letter, like these Paternity Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Paternity Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Paternity Leave Letter Mistakes –

As you draft and edit your letter, use these Paternity Leave letter samples as a model and watch out for the following common mistakes:

Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

Paternity Leave Letter Format, Paternity Leave Application Format

Here we are Providing Some Samples forPaternity Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after check Samples ofPaternity Leave Letter Format you may download these samples in MS Word. We upload many type ofPaternity Leave Letter Format. Now checkPaternity Leave Letter Format samples from below –

Format 1

Patricia Haynes

3929 McKinley Avenue
Denver, CO 80218

23rdSeptember 2009


Rodney Allen,

HR Manager,

FunFair Agencies,


Dear Rodney Allen,

I work in your agency as the chief technician for electrical wirings and I am writing this letter to inform you that my wife is in her last stage of her pregnancy and she can deliver our baby at any time. Since this is our first baby I am too excited to see my child and also want to be with my wife during delivery and few weeks after delivery.

As we stay alone here and my parents will join us in few weeks, I request you to grant me leave for four weeks from 28thSeptember. I transferred my works to my colleague and he will take care of the work until I get back to work. Kindly understand my situation and approve my paternity leave as soon as possible.

Thanks and regards,

Yours Sincerely,


Patricia A. Haynes

Paternity Leave Letter Format, Paternity Leave Application Format

Format 2

Frank Jacobs
Human Resources

100 Broadway Lane, New Parkland, CA, 91010

Dear Emma,

Thank you for meeting with me this morning. It certainly clarified the proper procedure for my request, starting with this letter.

As you know, my wife and I are expecting our first child anytime over the next month. We are both, not surprisingly, going a little nuts preparing. I am applying for paternity leave, which I would like to start immediately after the delivery. Unfortunately, I cannot give any specific dates at this time. All I can attest to at this time is I would like to take advantage of the two week period of statutory paternity leave that is available to me. On top of that, I am requesting an additional two weeks of what would be unpaid leave. At the end of the four week period, I will resume my duties immediately.

I have completed all the necessary paperwork, which is attached. I am also submitting my paternity leave request to my general manager and department head. I understand both will need to approve my request and will only hold my position for a period of one month.

Again, I want to thank you for taking the time with me to cover my rights and obligation in this matter.

Best regards,

Zachary Neilson

Paternity LeaveApplication Format

Name of Employee
Address of Employee
City, State, Zip Code


Name of Employer
Name of Company
Address of Company
City, State, Zip Code

RE: Request for parental leave.

Dear Mr. Name of Employer:

I work in the company as a project manager. My supervisor is Name of Supervisor. This letter is a formal request for me to take parental leave for 30 days starting on the day the baby is born. My wife will deliver our new baby on or about DATE, and I would like to be by her side. We have no other help at this time because my wife’s parents are too old to travel here and help, and my mother will come only a week after the baby is born. I am requesting leave more than 30 days before the required date.

I have referred to the employee’s handbook, and understand that I am allowed four weeks paternity leave with half pay. I have spoken to my immediate supervisor and plan to complete all of my current projects before I take leave. Name of Employee will oversee any new projects, and I will be at home and available to help any if required.

I look forward to your favorable reply to my application. If you have any questions, I can be reached at Phone Number or Email Address. Thank you for your consideration of my request.

Signature of Employee
Printed Name of Employee

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