Annual Leave Letter Format, Annual Leave Application Format Word

A Annual Leave letter should be respectful, complete, and clear. As you consult the Annual Leave letter samples, keep these key points in mind.


Annual Leave Letter Format
Annual Leave Letter Format

Annual Leave Letter Format: A Annual Leave letter should be respectful, complete, and clear. As you consult the Annual Leave letter samples, keep these key points in mind.Annual LeaveApplication Format, Annual Leave Application in Doc.DownloadAnnual Leave Application Format in MS Word Format.

How to Write a Annual Leave latter?

Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidently

Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.

Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank.


Content in this Article

Double check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

Are you looking forAnnual Leave Letter Formatin MS word and pdf for various vacancies? Here you can download many Annual Leave Letter Formatin word format. This Annual Leavelatter is designed for both freshers and professionals who already have a few years’ worths of experience under their belt. If you think your Annual Leave Letter is ready to provide your resume with some helpful backup,create itnow.

Your Annual Leave letter, like these Annual Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Annual Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Annual Leave Letter Mistakes –

As you draft and edit your letter, use these Annual Leave letter samples as a model and watch out for the following common mistakes:

Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

How to Format a Annual Leave Letter?

  • First will be the introductory paragraph, where you will introduce yourself and in a polite way you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Annual Leave application.
  • Next, will be the body of a letter in which you can include the reason for Annual Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign off in a respectful and a polite way.

Annual Leave Letter Format

Here we are Providing Some Samples forAnnual Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after check Samples ofAnnual Leave Letter Format you may download these samples in MS Word. We upload many type ofAnnual Leave Letter Format. Now checkAnnual Leave Letter Format samples from below –

Format 1

Your Phone number,

Your Email





Office address,

City, State, Zip.

Re Annual Annual Leave letter

Dear name,

I am writing this letter to apply for the annual Annual Leave of four weeks which I can avail as per the company policy. I have not availed any of the Annual Leaves from past six months so I would like to apply for Annual Leave starting from date( ).

The main reason for this Annual Leave is that I have to be with my father for an open heart surgery. I am the only son and I remember informing you that the operation is to be conducted in the dates I applied for Annual Leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and after care for at least a month.

I will make sure that I hand over all my responsibilities to another employee from our and explain everything to him

I will be able to resume with work from ( date) and I hope that there is no emergency or need for extension else I will inform about the same. This is my contact details please contact me for any information.

Waiting for the confirmation of Annual Leave.

Yours sincerely,


Your name.

Annual Leave Letter Format

Annual LeaveApplication Format 2

Date: 28 Jul 2009

Consulate-General of Japan

46/47th Floor, One Exchange Square,

8 Connaught Place, Central,

Hong Kong

This is to certify that applicant’s name (……….) is the position of title/position (…………..) of this company, and has been working here since employment date (………). He/She is entitled to an annual Annual Leave from holiday starting date (………..) to holiday finish date (………) inclusive. Upon his/her return, he/she will resume his/her duty on date of restarting work (………) in this company.

Should you need further information, please feel free to contact person-in-charge (………) on telephone number tel. no. (………).

Your favorable consideration to his/her application will be much appreciated.

Yours faithfully,


Authorized signature with name and title and seal of the company


Annual Leave Format 3

The Station Manager
Al Falah

Subject – Vacation Leave Application

Respected Sir,

I am Muhammad Noushad Malik pump helper writing this letter to request you to permit me annual leave for 2 months i.e. March 30, 2013, to May 30, 2013. The reason for this leave application is that I am planning to avail my annual vacation leaves and that I have not taken any leave for the past 22 months. I do not have any pending work left from my side so I am requesting you to please sanction my leave application.

Thanking you, hope to receive a positive response from your side.

Yours Sincerely,

Muhammad Noushad Malik

Annual LeaveLetter Format 4

The Station Manager
Al Falah

Subject: Vacation Leave Application

Dear Sir,

I am writing this letter to request you to permit me annual leave for 2 months, i.e., March 30 to May 30, 2013.

The reason for this leave application is that I would like to take my annual vacation leaves that I have not taken for the past 22 months. I do not have any pending work, so I am requesting you to please approve this leave application.

I hope to receive your positive response. Thank you for your consideration.

Yours sincerely,

Muhammad Noushad Malik
Pump Helper

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