Maternity Leave Letter Format: A Maternity Leave letter should be respectful, complete, and clear. As you consult the Maternity Leave letter samples, keep these key points in mind. Maternity Leave Format Maternity Leave Application Format, Maternity Leave Application in Doc or in MS Word Format.
How to Write a Maternity Leave latter?
Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidently
Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.
Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank.
Double check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.
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How to Format a Maternity Leave Letter?
- First will be the introductory paragraph, where you will introduce yourself and in a polite way you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Maternity Leave application.
- Next, will be the body of a letter in which you can include the reason for Maternity Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
- Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and a polite way.
Your Maternity Leave letter, like these Maternity Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Maternity Leave this summer to travel to Belgium to complete my dissertation”).
The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.
Common Maternity Leave Letter Mistakes –
As you draft and edit your letter, use these Maternity Leave letter samples as a model and watch out for the following common mistakes:
Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.
Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.
Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.
Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.
Maternity Leave Letter Format, Maternity Leave Application Format
Here we are Providing Some Samples for Maternity Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after check Samples of Maternity Leave Letter Format you may download these samples in MS Word. We upload many type of Maternity Leave Letter Format. Now check Maternity Leave Letter Format samples from below –
Constance W. Lopez
3725 Davisson Street
Fairmount, IN 46928
14 November 2001
Dear Mr. Peter,
I write this letter to inform you that I am nearing my baby due date and my doctor has given 21stNovember as my due date for baby delivery. He also advised me to be under his supervision as soon as possible. So, I want to inform you that I need leave for 8 weeks starting from 16th November. In addition I want to inform you that I have my full Maternity leave allowance and cover my maternity leave under this allowance.
If wish to join office soon, I will notify you about it and if I want to extend my leave period I will notify you as well. I kindly request to approve my leave and notify me as soon as possible.
Constance W. Lopez
100 Broadway Lane, New Parkland, CA, 91010
Cell: (555) 987-1234
Dear Mr. Simpson,
I am writing to inform you of my pregnancy and my intention to take the allotted 12 weeks of maternity leave available to me. I intend to start my maternity leave on November 22 and return to the office on February 24, barring any unforeseen issues with my pregnancy and delivery.
I intend to make every attempt to complete priority projects before my maternity leave begins. I should be able to check in periodically from home. I will do my best to make up for any important project or client developments I missed when I return to work. I intend to delegate some of my responsibilities to the Assistant Supervisor who works with me in my department during my maternity leave for your added convenience.
If my plans change for any reason, I will let you know as soon as possible. Thank you in advance for allowing me time away from the office so that I may prepare for the birth, bond with my child and adjust to life as a new mother. The required maternity leave form is attached along with a letter from my doctor confirming my pregnancy. Please contact me if you need any additional information or clarification.
[ Your address]
Dear [name of employer/manager]
Ref: Request for maternity leave
National Insurance No: [add number]
I am writing to let you know that I’m pregnant and to notify you of when I want to start my maternity leave and begin receiving Statutory Maternity Pay (SMP).
My baby is due in the week beginning [insert date] and my MATB1 certificate, which confirms this, is enclosed.
I understand that I qualify for 52 weeks’ maternity leave, made up of 26 weeks Ordinary Maternity Leave and a further 26 weeks Additional Maternity Leave.
I would like to start my maternity leave and pay (if I qualify) on [insert date]. I understand that if I wish to change this date I have to give you at least 28 days’ notice.
I believe I qualify for SMP – please can you confirm this, and what amount I will receive.
If my leave starts on my intended date, my [ordinary/additional] maternity leave will finish on [insert date]. I am therefore due back to work on [insert date]..
Please could you confirm the date I am due back at work. I understand that if I want to change my return date, I must give you at least eight weeks’ notice.
My understanding is that if I am unable to return, for example because I’m sick, the normal rules for my job will still apply.
But if I decide that I don’t intend to return to work I understand that I must give at least the notice period required by my contract of employment.
I hope this is all satisfactory and I look forward to hearing from you with confirmation of the above.