A Medical Leave letter should be respectful, complete, and transparent. As you consult the Medical Leave letter samples, keep these critical points in mind. Medical Leave Letter Format, Medical Leave Format, Medical Leave Application Format, Medical Leave Application in Doc. Download Medical Leave Application Format in MS Word Format.

How to Write a Medical Leave letter?

Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidentally.

Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.

Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank.


Double-check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

Are you looking for Medical Leave Letter Format in MS word and pdf for various vacancies? Here you can download many Medical Leave Letter Format in word format. This Medical Leave latter is designed for both freshers and professionals who already have a few years’ worths of experience under their belt. If you think your Medical Leave Letter is ready to provide your resume with some helpful backup, create it now.

How to Format a Medical Leave Letter?

  • First will be the introductory paragraph, where you will introduce yourself, and politely, you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Medical Leave application.
  • Next will be the body of a letter in which you can include the reason for Medical Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and polite way.

Your Medical Leave letter, like these Medical Leave letter samples, will consist of an introduction, a body, and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Medical Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Medical Leave Letter Mistakes –

As you draft and edit your letter, use these Medical Leave letter samples as a model and watch out for the following common mistakes:

Erroneous details: Check and double-check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find away. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

Medical Leave Letter Format

Here we are Providing Some Samples for Medical Leave Letter Format. You may check these formats online, and we also upload these files in MS Word Format, so after check Samples of Medical Leave Letter Format, you may download these samples in MS Word. We upload many types of Medical Leave Letter Format. Now check Medical Leave Letter Format samples from below –

Medical Leave Application Format 1

Earl D. Lambert

4204 Harry Place
Charlotte, NC 28202

12 December, 2001


Linda Bennett,

HR Department,

GlobalArcade Pvt. Ltd.


Dear Linda Bennett,

I am Lambert and I am working in your firm as line supervisor the shop line. I am writing this letter to inform you that I have been diagnosed with kidney stone and I need to undergo an minor surgery next week on 18th December. Doctors advised me to take complete rest for two weeks after surgery in order to get complete cure.

So, I kindly request you grant me leave for two weeks from 18th December. I will be back after the specified date and I assure that I will complete all due works within time. If there are any changes in this, I will inform you at the earliest.

Thanking you,

Yours sincerely,

Earl D. Lambert

Medical Leave Letter Format 2


100 Broadway Lane, New Parkland, CA, 91010

Gwen Royce
Administrative Manager, Oppenheim Incorporated
100 Broadway Lane
New Parkland, CA, 91010

Dear Ms. Royce,

Please let this letter serve as a request for three weeks of medical leave to have minor surgery done on my lower back. I will have my procedure on September 15, 2014 and plan on returning to the office on October 6, 2014. The successful completion of this procedure will relieve pain that has inhibited my movements for several years. Enclosed you will find all of the necessary doctor and human resources paperwork required for this sort of a leave.

I am already in the process of completing all of my projects that will due prior to my leave and I am working closely with colleagues to make sure that my responsibilities are covered during my absence without any inconvenience to you.

This procedure will allow me to focus better on my work and become much more productive over the course of a day. If you need further information regarding this leave request, please feel free to call me at (555)232-2342 or email me at amodarity@example.com. Your understanding in this matter is appreciated and I assure you that office production will not suffer while I am out.

Sincerely Yours,

April E. Modarity

Administrative Assistant

Oppenheim Incorporated

Medical Leave Letter Format 3

Name of Employee
Address of Employee
City, State, Zip Code


Name of Supervisor or other person responsible for leave
Name of Company
Address of Company
City, State, Zip Code

RE: Requesting Medical Leave of Absence

Dear Name of Supervisor,

This letter is to formally request leave of absence for medical reasons. I will be having a hysterectomy on [DATE] and will not be able to work for 90 days. I plan to return to work on [DATE] if the recovery goes well. I have included a letter from my surgeon that states the need for surgery and the date of the surgery. If any other medical records are required, I will be happy to supply them.

Name of Person in my department will take responsibility for my clients, and I will be available by phone to give any assistance I can at [Name@email.com] or at [555-123-4567].

I greatly appreciate your kind consideration in granting me this leave.


Signature of Employee
Name of Employee printed
List of enclosures

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