Emergency Leave Letter Format, Emergency Leave Format, Emergency Leave Application Format. An Emergency Leave letter should be respectful, complete, and clear. As you consult the Emergency Leave letter samples, keep these key points in mind. If you need to take emergency leave, you should contact your senior as soon as possible to let them know the situation. You will also need to provide them with some documentation to support your request, such as a doctor’s report. Emergency Leave Application in Doc. Download Emergency Leave Application Format in MS Word Format.

Emergency leave is time off from work that is granted to employees to deal with unexpected and urgent situations. Here are some tips for requesting emergency leave:

  • Be clear and concise about the situation and why you need to take leave.
  • Provide as much detail as possible about the emergency.
  • Estimate how much time you need off.
  • Be prepared to provide documentation of the emergency, if necessary.
  • Keep in touch with your manager or HR department while you are on leave.

How to Write a Emergency Leave latter?

Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidentally.

Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.


Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank you.

Double-check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

Are you looking for Emergency Leave Letter Format in MS word and pdf for various vacancies. Here you can download many Emergency Leave Letter Format in word format. This Emergency Leave latter is designed for both fresher’s and professionals who already have a few years’ worth of experience under their belt. If you think your Emergency Leave Letter is ready to provide your resume with some helpful back up, create it now.

How to Format a Emergency Leave Letter?

  • First will be the introductory paragraph, where you will introduce yourself and in a polite way you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Emergency Leave application.
  • Next, will be the body of a letter in which you can include the reason for Emergency Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and a polite way.

Your Emergency Leave letter, like these Emergency Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Emergency Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Emergency Leave Letter Mistakes –

As you draft and edit your letter, use these Emergency Leave letter samples as a model and watch out for the following common mistakes:

Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

Emergency Leave Letter Format

Here we are Providing Some Samples for Emergency Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after check Samples of Emergency Leave Letter Format you may download these samples in MS Word. We upload many type of Emergency Leave Letter Format. Now check Emergency Leave Letter Format samples from below –

Format 1

Respected sir,

I am Sahil Zaheer writing for an urgent leave due to emergency at home. My mother and brother was going somewhere but unfortunately they faced a very severe accident. Both are injured and in hospital. There is no one for their lookafter. I request you to please approve my leave for atleast five days. I will be thankful to you.

Sahil Zaheer

Manager Operation

Emergency Leave Letter Format 2

Name of Employee
Address of Employee
City, State, Zip Code


Name of Employer or HR Manager
Name of Company
Address of Company
City, State, Zip Code

RE: Emergency Leave

Dear Name of Employer:

This letter is to inform you that I need to take emergency leave starting today. My daughter just called me to inform me that my wife collapsed in the grocery store and has been taken to Name of Hospital. I need to go to the hospital as soon as possible. I don’t as yet know if she is seriously ill, and will inform you as soon as I can.

I plan to return to work the day after tomorrow on DATE because I need a day to arrange for someone to come live in our home for a few days until my wife is discharged from the hospital.

I have informed my colleagues of my situation and am assured that my work will not suffer during this time. I can be reached at Phone Number at any time if you have any questions or would like more information. I can also be reached at Email Address.

Thank you for your consideration at this unsettling time. I look forward to receiving a positive response.


Signature of Employee
Printed Name of Employee
Cc: direct supervisor

Emergency Leave Application Format in Image

Emergency Leave Letter format word

Format 3

Rodney Brown
330 Dublin Ave,
SAT 101 Canister, CA 23567-33440

10th January, 2013

Mike Meyers
HR Manager
InfoBar INC 29918
Zippered-Bend San Juan Cambrian, CA 24324

Dear Sir,

I am writing this letter to request a leave of absence from work due to an emergency at home. I have been informed that my mother was taken ill this morning and has been admitted to the Health Care Facility. She had been suffering from a severe backache over the past week, with her condition worsening today.

I am sorry for the short notice of my request, but I will need to leave work at the earliest. I have handed over the supervision of my work to Mr. Atkinson, who will keep you in the loop. In case of any query, please feel free to call me on my cell phone. I shall report back to office as soon as I can.

I hope you will understand my position and grant me a leave for today. I apologize for the inconvenience caused by my absence.

Yours faithfully,

Rodney Brown

Associate Consultant

Emergency Leave Application

Emergency Leave Application Format 4

Ms. Sierra Lyons


101 N. Main St., New Parkland, CA 91010



Mrs. Cheryl Johnson, HR Manager
Parkland County Mental Health Services
New Parkland, CA 91010

I am writing to inform you that I will be taking emergency family leave immediately due to the recent heart attack of my father. I will need to assess my father’s condition and be there with my mother during this time. I am tentatively planning for a return date of a week from today, September 25, 2014. I will be in regular communication to let you know the status of my return. I have informed my clients and have arranged for a colleague to handle any emergencies while I am gone. I am confident that my clients are in good hands during my absence.

You can reach me while I am away at (123) 456-7890 or email me at Sierra@Lyons.com in the event of an emergency or serious question. I will get back to you as soon as possible. Thank you so much for your consideration during this stressful time. I hope to return to work with a clearer head and better able to concentrate on my clients once I see to the family issues at hand.

I appreciate your time and will be eagerly awaiting your response.


Sierra Lyons

Case Manager

Parkland County Mental Health Services

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