Official Leave Letter Format, Leave Application Format word

A Official Leave letter should be respectful, complete, and clear. As you consult the Official Leave letter samples 2024, keep these key points in mind.


Official Leave Letter Format

Official Leave Letter Format, Official Leave Format 2024: A Official Leave letter should be respectful, complete, and clear. As you consult the Official Leave letter samples, keep these key points in mind. Official Leave Application Format, Official Leave Application in Doc. Download the Official Leave Application Format in MS Word Format.

How can I write Leave latter?

Create notes beforehand: Gather your notes and think carefully before you begin to write. Much of your letter will consist of dates, facts, details, and guidance for your employer in your absence, so you don’t want to skip anything important accidently

What is the best format for a Leave letter?

There is a lot of formats for Leave letters which include the following headings: 1. Recipient’s Name and Sender’s Name 2. Subject Line 3. Main Body of Content (Mention your details, Leave reason, leave period, and any additional or related details) 5. Concluding line (Yours Sincerely, Thanks and Regards, etc.)

How to Write an Official Leave letter?

Focus on critical details: You may want to express how much you’ll miss this place while you’re gone, but focus on core information first.


Content in this Article

Be gracious: Even if your employers are obligated by law to hold your position while you’re gone, say thank you. It never hurts to thank.

Double-check: After you share your letter with your employer, gain confirmation that both of you are on the same page regarding dates and expectations. Do this before you walk out the door.

Are you looking forOfficial Leave Letter Formatin MS word and pdf for various vacancies. Here you can download many Official Leave Letter Formatin word format. This Official Leavelatter is designed for both fresher’s and professionals who already have a few years’ worth of experience under their belt. If you think your Official Leave Letter is ready to provide your resume with some helpful back up,create itnow.

How to Format a Official Leave Letter?

An official leave letter is a formal document submitted to your employer requesting permission to take time off from work. It typically includes the following information:

  • First will be the introductory paragraph, where you will introduce yourself and in a polite way you should get to your point. Your introductory paragraph should give a basic idea to a reader about your Official Leave application.
  • Next, will be the body of a letter in which you can include the reason for Official Leave and other facts related to dates. Ensure that in the body of a letter, you include all the required critical details without exaggerating.
  • Last will be the concluding paragraph, in which you should successfully sign-off in a respectful and a polite way.

Your Official Leave letter, like these Official Leave letter samples, will consist of an introduction, a body and a conclusion. Begin with a brief and polite introduction that gets directly to the point (for example, “As you know, I will be taking a temporary period of Official Leave this summer to travel to Belgium to complete my dissertation”).

The body of your letter will include the important information that your employer should know about your departure date, return date, expectations upon your return, and anything you expect your employer to do, handle, or monitor during your absence (you may want to break these items into distinct bullet points for the sake of clarity). Your final sign-off should be polite and respectful.

Common Official Leave Letter Mistakes –

As you draft and edit your letter, use these Official Leave letter samples as a model and watch out for the following common mistakes:

Erroneous details: Check and double check to make sure your factual information is correct. Check your departure date, return date, reasons for leaving, and cite the company or legal policies that protect your job while you’re gone.

Skipping your contact information: Make sure your boss knows how to reach you in the event of news or emergencies. If you don’t want to be contacted, make this clear.

Leaving room for misinterpretation: Some of your responsibilities may be difficult to explain, but find a way. If your letter contains even a small degree of ambiguity, you may find yourself returning to a mess.

Too much detail: If you ramble on for too long, your most important information may slip through the cracks. If possible, limit your letter to one or two pages at the most.

Official Leave Letter Format

Here we are Providing Some Samples forOfficial Leave Letter Format. You may check these formats online and we also upload these files in MS Word Format so after checking the Samples ofOfficial Leave Letter Format you may download these samples in MS Word. We upload many types ofOfficial Leave Letter Format. Now checkOfficial Leave Letter Format samples from below –

Format 1




Date (Date on which letter is written)





Dear ________________,

I am writing this letter to officially inform you that I will not be present in office for _______ days. My _______ is not well and I need to be with ___________ to take care and provide timely medications. Doctor has detected ____________ and advised _______ to have complete bed rest. I am enclosing letter from the doctor for your reference.

I hope you will understand my situation and grant me leaves from ___________ to _________.

Thanking you,

Yours sincerely’


Official Leave Letter application

LeaveApplication Format


Ryan Heintz

General Manager,

Realtek Solutions,

United States

Dear Mr. Heintz,

I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26thJune 2009. Since, I have a personal problem to be solved with my family, I am unable to mention the exact reason for my absence from office.

I have transferred the work that I was dealing at the moment to Clara Samuel and she was already in my team and she can handle that well. I am available via phone anytime.

I kindly request you to grant me leave on the above mentioned days and help me to solve my family issues.

Thanking You,

Yours Sincerely,


Vernon C. Legler

leave application

Leave Letter Format 3

Your name

Your Address

Your City state, zip

Your Phone number,

Your Email





Office address,

City, State,Zip.

Re Annual leave letter

Dear name,

I am writing this letter to apply for the annual leave of four weeks which I can avail as per the company policy. I have not availed any of the leaves from past six months so I would like to apply for leave starting from date( ).

The main reason for this leave is that I have to be with my father for an open heart surgery. I am the only son and I remember informing you that the operation is to be conducted in the dates I applied for leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and after care for at least a month.

I will make sure that I hand over all my responsibilities to another employee from our and explain everything to him

I will be able to resume with work from (date) and I hope that there is no emergency or need for extension else I will inform about the same. This is my contact details please contact me for any information.

Waiting for the confirmation of leave.

Yours sincerely,

Your name.

School Leave Application for Fever

Format 4

Dear Mr. Ramkumar,

I would like to request 2 daysleave for personalbusiness onthe 16th and 17th of January. I will return to work on the 18th.

Thank your for your consideration.

Manoj Kelkar

Format 5

Hi sir,

I would like to request 2 days leave for my personal reason. My leave starting from 21st July to 22 July and will start to work again on 24th.



What do you think?? Is it polite? I work in a small company, so we don’t have a big gap between boss and the workers.

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